Do Accounting Software Programs Include Billing Software?
One very integral part of performing accounting tasks for a small business is the ability to bill your customers and keep track of any accounts receivable. To solve this dilemma, you can utilize an accounting software to take care of all your billing and invoicing needs. Practically every accounting software program will include an easy to use billing software component that should be quite simple to set up.
Setting Up Your Billing Accounts
Most accounting software programs will generally work the same way when setting up your billing software. You will be able to enter the billable company's name, address, account numbers and federal identification numbers if necessary. Once the accounts are set up in your system, you will be able to easily search for them by name or account number.
Creating Invoices in the Software Program
Invoices that are produced by accounting software programs look much more professional than invoices that are simply typed on a computer. You will be able to add your logo to your invoices, your company contact information including your website, assign invoice numbers so that you can track them, and you can even add a personal message to each invoice thanking the customer for their business.
In addition, if there are services that you customarily offer to clients, you will be able to assign those services a code. When you prepare each invoice, you can enter the code for the service instead of typing out the service offered every time. For example, if one of the services offered at an exterminating company was a general service call, you could assign that service a code number. Once you have that in place, you simply type the code number on the invoice and the software does the rest.
Billing software allows you to keep track of everyone who has an unpaid invoice. With the push of a button, you can print reports that show exactly what is owed to your company and by whom.